Automate Your Agency
Are you a founder dreaming of breaking free from the day-to-day grind? Or perhaps you're looking to scale your company without burning out? Welcome to Automate Your Agency with Alane Boyd and Micah Johnson, a podcast dedicated to helping you systemize and automate your business for more efficient, scalable operations that can run without you. Join our hosts as they share battle-tested strategies and cutting-edge tools that take the guesswork out of systemizing your business. Drawing from their experience of growing their agency to 600+ active clients before their exit, Alane and Micah offer actionable insights on: ✅ Implementing effective software solutions ✅ Leveraging automation and AI to do more with less ✅ Creating workflows and systems that allow your business to run without you ✅ Preparing your company for a potential sale or exit Each week, they take a deep dive into real-world operational challenges and showcase solutions they've implemented. Whether you want to double revenue without doubling headcount or build a business that runs smoothly in your absence, this podcast is your roadmap to success. Subscribe to Automate Your Agency with Alane Boyd and Micah Johnson now on your favorite podcast platform and join other forward-thinking entrepreneurs as they transform their businesses into well-oiled machines that are primed for growth and ready for whatever the future holds! For more game-changing strategies and resources, visit us at biggestgoal.ai! To access exclusive content, training, workshops, and more, join our Your Biggest Goal Community! Take advantage of our free tools: Free Asana, ClickUp, or Monday.com Selector Tool Get 25 Free Custom Automation Ideas for your Business It's time to work smarter, not harder – let's automate your agency and unlock your business's potential!
Episodes
Ever feel like you're constantly being pulled in a million directions—Slack, email, texts, pings, dings, and buzzes? Suddenly, you’ve jumped between five things and finished none of them.
Sound familiar?
That's exactly why we recommend turning off all notifications No banners. No buzzes. No red bubbles shouting for attention. Just quiet.
In Episode 46 of Automate Your Agency, Alane and Micah talk about the su...
Are you tired of endless emails and confusing task requests slowing down your team? I get it. Delegating can be a nightmare—misunderstandings, constant follow-ups, and wasted time. But what if you could eliminate all that with one simple tool?
In this episode, Alane Boyd and Micah Johnson share their favorite quick win for delegating tasks without the frustration: video-based communication. Whether it’s a quick Loom vi...
Feeling the need for better systems in your business but unsure where to begin? Many businesses recognize inefficiencies but struggle to determine where to start. That’s why we developed the Priority Impact Review—a structured approach to identifying high-impact improvements across operations.
Some of the most common challenges we find in our review?
Excessive meetings. If every decision requires a meeting, productivi...
If your project planning feels like throwing tasks into Asana, ClickUp, or Monday and hoping for the best, we need to talk. That’s not a plan—it’s a recipe for stress, delays, and way too many “Where are we on this?” messages.
In this episode, Alane Boyd and Micah Johnson are keeping it real about why so many teams struggle with project planning, and how to fix it. No fluff, no corporate jargon—just simple, practical s...
Managing custom projects without a clear structure is like cooking without a recipe—chaos, frustration, and a whole lot of guesswork. Just because every project is different doesn’t mean your process has to be.
Think about it, if you took on twice as many custom projects next month, would your workflow hold up? Or would everything spiral into confusion? If that second option sounds way too familiar, this episode is fo...
Running a business is already chaotic enough. The last thing you need is to be buried under emails, data entry, and mindless tasks that eat up your time. That’s where AI agents come in.
AI agents aren’t just another buzzword, they’re like digital assistants that can handle repetitive tasks, make decisions based on data, and free you up to focus on growing your business. Unlike simple automation tools, AI agents can le...
Trying to scale without standardizing your processes is like building a skyscraper on quicksand, it’s only a matter of time before things start sinking.
Here’s a question: If you doubled your team tomorrow, would everything still run smoothly? Or would it be a total disaster? That’s The Scalability Test, and if your answer makes you sweat, this episode is a must listen.
Alane Boyd and Micah Johnson break down why standa...
Ever spent hours pulling client updates from ClickUp just to reformat them into an email? We've been there—trapped in that never-ending cycle of double work.
After years of frustration with broken solutions, we finally said "enough" and built what we've always needed: a client portal that actually connects to where your work already lives.
In this episode, Micah and Alane get candid about the client...
Using project management tools like Asana, ClickUp, or Monday without a solid workflow is like trying to run a marathon in flip-flops. It's messy, chaotic, and you’re probably wasting a ton of time. Newsflash: it doesn’t have to be that way.
In this episode, Alane Boyd and Micah Johnson drop the truth on why your workflow is probably a mess, and how to fix it. They’re not sugarcoating it: we’re talking about the ...
Automation can feel like a lifesaver, until you’re stuck choosing the right tool. With so many options, it’s easy to wonder: Am I using the best one? We’ve been there too.
In this episode, we’re diving deep into Make vs. Zapier, two of the most popular automation platforms, and breaking down what actually matters when picking the right fit.
Here’s what we’re unpacking:
- The real differences between Make and Zapier ...
HubSpot is awesome, but if you’re not using it to its full potential, you’re missing out. It’s not just about managing contacts, it’s about automating your workflows and integrating with tools that make everything run smoother.
So, should you be using HubSpot integrations to power up your business? The answer’s pretty simple: Yes! But—and it’s a big but—setting up those automations and integrations the right way can ma...
Managing a business can feel like you're juggling a million things at once, and the last thing you need is a system that adds to the chaos. If you’re tired of bouncing between Slack, email, and who knows what else just to stay organized, this bonus episode is exactly what you need.
Alane and Micah originally recorded this as a video, but we loved the conversation so much that we wanted to bring it to you as a podc...
Running a business can feel like a nonstop hustle. Between the chaos, endless to-do lists, and trying to keep up with the latest trends, it’s easy to feel like you’re stuck on a treadmill. We’ve been there too. But here’s the thing: when we leaned into curiosity, started experimenting with AI, and embraced new systems and automation tools, things shifted. Big time!
In this episode, we’re getting real about how curiosit...
In last week's episode, we opened up about our personal mental health journeys (if you missed it, catch Part 1 here). This week, we're diving deeper into how structured systems and automation can transform not just your business, but your mental well-being.
We’ve lived the chaos, stressful days, sleepless nights, and the constant feeling of being “on.” Whether it was our early days at GoFanbase or navigating ...
Being a founder or CEO means carrying a lot of weight on your shoulders. Long hours, tough decisions, and the constant pressure to keep things moving forward, it’s exhausting. But here’s what we don’t talk about enough, the toll it takes on your mental health.
Burnout, stress, anxiety... they’re not just buzzwords. They’re realities for so many leaders, and if you’ve felt it, you’re not alone. The question is, what ar...
If you think automation means pressing a button and walking away, you’re in for a rude awakening.
Automation isn’t a magic wand; it’s a tool that needs your input, your strategy, and your attention to thrive.
In this week’s episode of Automate Your Agency, Alane Boyd and Micah Johnson break it down:
- Why “hands-off” automation is a myth
- The mistakes that cost agencies time and money
- How to make automation work with ...
The end of the year is the perfect time to pause and take stock of where you’ve been, and where you’re headed. But reflecting on what’s worked and what hasn’t can be both exciting and overwhelming.
In this episode of Automate Your Agency, Alane Boyd and Micah Johnson get real about their 2024 wins, lessons learned, and the changes they’re making to set up for even bigger success. They’ll share what helped them grow an...
Do you really need a project manager to keep your business running smoothly? It’s a question every growing company faces, and the answer might surprise you.
Project managers can be game-changers, but they’re not always a must-have. In fact, with the right systems, tools, and workflows in place, you might find you can manage just fine without one.
Sounds tempting, right?
But here’s the flip side: skipping a project man...
We all want to scale our businesses, right?
But here's the thing—growth doesn’t happen by doing everything yourself.
It's easy to fall into the trap of thinking you have to be in the weeds with every task.
But in reality, trying to handle everything on your own is a quick way to burn out and hold your business back.
In this episode of Automate Your Agency, Alane Boyd and Micah Johnson get honest about why yo...
We’re living in an incredible time.
Automation and AI can work wonders to make your business more efficient, save you time, and even cut costs.
Sounds amazing, right?
But here’s the hard truth: you can’t expect AI to run everything. And you definitely can’t expect to dive into automation without first rolling up your sleeves and mastering your workflows.
Automation is here to support you—not replace you.
Skipping the h...
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